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Sharing and publishing

Publishing​

A new gallery is a draft. Only you can see it, and everyone else sees a page saying it cannot be found. Publishing makes the link work.

Click Publish in the gallery header. A confirmation shows the cover, then the gallery goes live and CoreHue opens the email composer so you can send it in the same breath.

Publishing is not sending. A published gallery has a working link, but nobody has it until you share it.

After the first publish, the Publish button becomes Share. The status badge beside the gallery name is the switch either way: open it and choose Unlist or Publish.

Sending it by email​

The composer is the Share gallery page. It has:

  • To, where you search your contacts or type an email. Several recipients are fine, and the client linked to the gallery is filled in for you when there is one.
  • Subject and Message, both pre-written and both yours to edit.
  • Include in email, which offers a Contact password checkbox when client access is on and a Download PIN checkbox when the PIN is on. Ticking one puts that code in a small bordered box inside the email.
  • Send a copy to me.
  • A live preview of the email beside the editor. It shows your business name, the gallery title, your cover image, your message, any codes, and a View gallery button.

Click Share gallery to send. Share with link at the top asks you to confirm, then drops you back on the gallery with the share dialog open. Use it when you would rather paste the link somewhere yourself.

The share dialog​

Share in the gallery header opens Share gallery, a dialog holding everything you hand a client, each on its own row with a copy button:

  • Gallery link
  • Gallery password, when you have set one
  • Client password, when client access is on
  • Download PIN, when downloads and the PIN are both on

Under those sit Share via email, which opens the composer, and buttons to share to X, Facebook, Pinterest and WhatsApp.

If the gallery is a draft or unlisted, a line under the link says so rather than letting you send a dead address.

The address​

yourname.corehue.co/summer-wedding

The last part comes from the gallery name and can be edited in the Gallery URL field under Settings → Sharing. Type a new one and CoreHue checks it as you go, showing Available, Already taken or an explanation, then a tick to confirm. Lowercase letters, numbers and hyphens only. The tick saves it on its own rather than through the save bar.

A short, readable link is better on a card or in a message. Changing it after sharing breaks the old link.

Expiry dates​

Settings → Sharing has Auto expiry. Set a date and the gallery hides itself on that date.

From that morning your client sees a page saying the gallery has expired and to contact you for access. Shortly after, the gallery moves to Unlisted and the link stops loading altogether. Nothing is deleted: publish it again and everything comes back.

That is useful for keeping storage under control. It is also the answer when a client says a link that worked last month has stopped. Check the expiry date first.

The date has to be in the future. Publishing a gallery whose expiry has already passed clears that date, so it does not go straight back offline. A date still to come is left alone.

If you use expiry dates, say in the email that the gallery is available until a specific date, so they download in time.

Unlisting​

Unlisted takes the gallery offline. The link stops working and the client sees a page saying it cannot be found.

This is not what "unlisted" means on most websites, and it is the most common misunderstanding about galleries. There is no "live but hidden" setting. To hide part of a gallery instead, hide the chapter. See Chapters.

Published and Unlisted are a two-way switch, so you can put a gallery back at any time. While it is unlisted, nobody can reach it.

Settings → Sharing also has Hidden chapters, a switch per chapter that hides it from everyone viewing the public gallery. At least one chapter has to stay visible. Use it to hold work back without unlisting the whole delivery.

Getting the client to actually look​

Send it, do not just publish it.

Say what to do. "Download your favorites" or "pick 40 for the album" gets action. "Here are your photos" gets a look and nothing else.

Mention the expiry if there is one.

Put the codes in the same message. The Include in email checkboxes exist for exactly this. A separate email with the PIN is one more thing to lose.

Send them the instructions too. Opening your gallery and Downloading your photos are written for your client rather than for you. Pasting a link to one of them is faster than answering the same question a fourth time.

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